Student Exchange Program　交換留学

ESEP 2023

Engineering Summer Education Program,

School of Engineering, UTokyo

 

The summer program at School of Engineering at the University of Tokyo, called ESEP (Engineering Summer Education Program), is an opportunity for undergraduate and graduate students to participate in scientific research projects at world-leading laboratories at the University of Tokyo. Students from partner universities are eligible to participate.

We offer three types of programs as follows:

ESEP-G (June 26th - August 4th, 2023) : Six-week intensive program

ESEP-INDIA (May 15th – July 14th, 2023) : Nine-week intensive program

ESEP-UC : For students from the University of California

Partner universities

(List of partner universities for ESEP-G 2023)

(List of partner universities for ESEP-INDIA 2023)

 

ESEP-G

Eligibility

Applicants must be full-time students enrolled at one of the partner universities.

・Undergraduate students who have completed at least 2 full years in a bachelor’s degree program before the program starts

・Graduate students

Program duration : June 26th – August 4th, 2023

Number of participants : Up to 20 students

Location : Hongo main campus (in principle)

Program fee : Free

Application period : November 21st, 2022 - January 11th, 2023

Host labs :

List of Host Laboratories (ESEP-G 2023)

Students will be hosted by one of the laboratories. Any special academic requirements for training in each lab are also indicated on the list.

Selection result : Middle of March 2023

ESEP-INDIA

Eligibility

Applicants must be full-time students enrolled at one of the partner universities in INDIA.

・Undergraduate students who have completed at least 3 full years in a bachelor’s degree program before the program starts

・Graduate students

Program duration : May 15th – July 14th, 2023

Number of participants : Up to 10 students

Location : Hongo main campus (in principle)

Program fee : Free

Application period : November 21st, 2022 - December 19th, 2022

Host labs :

List of Host Laboratories (ESEP-INDIA 2023)

Students will be hosted by one of the laboratories. Any special academic requirements for training in each lab are also indicated on the list.

Selection result : Middle of February 2023

*Applicants are not able to apply for both ESEP-INDIA and ESEP-G

 

Both ESEP-G and ESEP-INDIA

Requirements :

Applicants must:

 

Financial support :

Based on the ESEP Scholarship guideline of the School of Engineering, The University of Tokyo, JPY 160,000 (JPY 80,000 monthly × 2 months) will be provided to participants who meet the following requirements. The scholarship will be paid on a monthly basis in cash.

 

NOTE: Participants must bear the following costs:

 

FUTI Scholarships for Short-term Studies (for US universities’ students)

FUTI (Friends of UTokyo, Inc) Scholarships are for participants enrolled in US universities. Due to the provision of the FUTI Scholarships, one may not receive both (FUTI and ESEP)Scholarships. Therefore, if you win a FUTI scholarship, you will not be able to receive ESEP scholarship.
https://www.friendsofutokyo.org/scholarships-for-short-term-studies/

Insurance :

1) Selected students must pay a personal liability insurance premium on the first day of the program in Japan. This insurance will cover any unintentional accidents involving another person and/or laboratory equipment while in training. The premium will cost about JPY 5,000 per person.

2) Selected students must be covered by their own travel insurance for the entire duration of their stay in Japan and must submit copies of their insurance policy to us.

 

Accommodation :

Designated accommodations will be provided free of charge to students during of the program. The details will be announced after the selection process.

 

Important Notice regarding COVID-19 :

If the travel restrictions and quarantine measures due to the influence of COVID-19 are in effect as of the following dates.

・ESEP-G: March 1st, 2023

・ESEP-INDIA: February 1st, 2023

1. Students from the relevant country/region are NOT allowed to come to Japan. There will be no postponement nor re-opening.

2. Only those laboratories offering both in-person and online courses will allow students to switch from in-person courses to online courses upon confirming their intentions with the host supervisor. No scholarship will be paid for students taking online courses.

3. The scheduled events such as Japanese culture classes and tours will be subjected to change.

 

Poster : Here

 

Past program reports

ESEP-G/UC 2019 Report

ESEP INDIA 2019 Report

ESEP-G/UC 2018 Report

 

How to apply

Applications are only accepted via the online application system T-cens First, you need to create an account and ID to start filling it in.

https://t-cens-sp.adm.u-tokyo.ac.jp/t-cens_sp/login.php

Please refer to Important Notes for your T-cens application.

 

Required documents to upload

• Photo : must have been taken in the last 6 months
• Photocopy of the photo page of your valid passport
  
• Photocopy of your current student ID card
• Official certificate of current enrollment*
• Official Undergraduate academic transcript*(both undergraduate students and graduate students)
• Official Graduate academic transcript*(graduate students only)
• Test scores report (IELTS/TOEIC/TOEFL/ other external tests)
  

  Exemption: those whose nationality is USA, UK, Canada, Australia, New Zealand, Ireland or currently enrolled at a university in those countries and students of ESEP-INDIA.

• Personal statement (designated form for ESEP-G)
• Personal statement (designated form for ESEP-INDIA)
• Letter of recommendation (suggested format)
  The letter must be issued by applicant’s supervising faculty member. Applicants need to ask the supervisor to upload the letter directly to the T-cens. Please refer to the “How to upload a letter of recommendation” guide.

NOTE:　Submitted documents should be clear and readable.

The documents with the sign* must have been issued in the last 6 months.

 

Application deadline

ESEP-G 3:00 pm on January 11th, 2023 (Japan time)

ESEP-INDIA 3:00 pm on December 19th, 2022 (Japan time)

 

Contact

Office of International Cooperation and Exchange （OICE）
School of Engineering
The University of Tokyo
7-3-1 Hongo Bunkyo-ku, Tokyo, Japan 113-8656
E-mail: seutpro.t@gs.mail.u-tokyo.ac.jp

 

FAQ

Before contacting us, please read the above description and these FAQs carefully. The information listed in this page will help to answer most questions.

 

Q1: My university is not listed on the List of Partner Universities. Am I eligible to apply?
A1: No, we are sorry, but students attending at other than the listed universities are not eligible to apply.

Q2: I will not be able to start the program on the first day, because my university term will not yet be over. Can I delay the start date?
A2: No, everyone participating in this program starts and ends at the same time together.
This program has a “No late arrival and no leaving early” policy.

Q3: Do I need to contact the potential host professor at the University of Tokyo?
A3: No. The selection will be completed using the submitted documents. Please refrain from contacting the host labs yourself.

Q4: I would like to see some of Japan before the program starts. Can I arrive in Japan earlier?
A4: Due to the spread of COVID-19, we strongly request a schedule centered on program activities. Nevertheless, if you plan to come earlier, make understand that it is not possible to visit our school before the first day of the program, you have to arrange accommodations by yourself during that period, and the University of Tokyo will not issue any official documents for getting a visa for your personal visit.

Q5: Is Japanese language proficiency required?
A5: No, Japanese proficiency is not necessary.

Q6: How do I submit my letter of recommendation?
A6: Letters of recommendation should be uploaded to the T-cens system directly by your supervisor. Ask your supervisor for the letter well in advance, and please notify him/her that they will receive an E-mail from the T-cens system automatically and ensure they received it without it going into their junk E-mail folder, etc.

Q7: Does my supervisor have to use the designated template for the letter of recommendation?
A7: No, it is not compulsory. Your supervisor can use either the sample template provided or write it free-form.

Q8: Can I see any experiences from past participants?
A8: You can see past experiences in “Students’ Voice”.

Q9: What information do I need to fill in the Form 2 Additional Comments?
A9:You do not have to fill in Form 2. Leave the form blank.

Q10: How many recommendation letters do I need?
A10: One recommendation letter is sufficient. Please refer to “How to upload a letter of recommendation” for more information.

Q11: What Kind of document is considered an "official certificate of current enrollment"as stated in Required documents?
A11: An official certificate of current enrollment is officially issued by your institute/university to prove that you are currently enrolled. Some of those issued by institutes in India are called a "Bona Fide Certificate".